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Vanderbloemen

Operations Administrative Assistant


Houston, Texas

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Snapshot

Team Size: 40 members 

Neighborhood: Houston, Texas

The role: The Operations Administrative Assistant will provide support to Managers, Consultants, and Lead Team members by handling a variety of tasks to ensure all interactions between the organization and others are positive and productive. 

012A0411Meet Vanderbloemen:

Vanderbloemen serves teams with a greater purpose by aligning their people solutions for growth: hiring, compensation, succession, and culture. Through its retained executive search and consulting services, Vanderbloemen serves churches, schools, nonprofits, family offices, and Christian businesses in all parts of the United States and internationally. The firm has worked in 47 of the 50 states and in 7 countries around the world.

While Vanderbloemen can staff any position at any size organization, the bulk of the firm’s work is made up of searches for senior level staff. Searches involving Senior Pastor succession are an area of particular expertise. In addition to search work, the firm also provides services in staff consulting, succession planning, culture, and compensation analysis.

Vanderbloemen has served over 800 churches since its founding in 2010, has grown to nearly 40 full-time employees, and has won several company culture awards. In 2016 and 2017, the firm ranked in the top five in Entrepreneur.com’s Top Company Cultures list of all small businesses in the United States. In 2015, 2016, and 2017, Houston Business Journal named the firm a ‘Best Place To Work in Houston’. In 2017, Houstonia Magazine named Vanderbloemen a ‘Best Place To Work in Houston,’ and Entrepreneur.com named Vanderbloemen one of The Best Entrepreneurial Companies in America. The firm was also named 25 on Forbes’ list of America’s Top Executive Recruiting Firms in 2017, and a Forbes Small Giant in 2018, recognizing companies that favor greatness over growth.

Their clients come from over 50 different denominations or types of churches, as well as Christian non-profits and relief organizations. The firm represents churches ranging in attendance from 30 to over 70,000. Churches and values-based organizations such as Life.Church, Mariners Church, Central Christian Church, Leadership Network, Ramsey Solutions, St. John XXIII College Preparatory School, and Caring Network Illinois (formerly CareNet of Dupage) are representative of those who choose to retain Vanderbloemen to help find key staff.

Growth at Vanderbloemen has been both rapid and sustained. Future growth is anticipated and planned for. This search represents one of several new positions at the firm. Vanderbloemen was also recently featured on the cover of Houstonia Magazine's Best Places to Work issue:

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Vanderbloemen Search Group was recently featured by Houstonia Magazine as one of the "Best Places to Work"

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About the Operations Administrative Assistant:

The Operations Administrative Assistant will provide support to Managers, Consultants, and Lead Team members by handling a variety of tasks to ensure all interactions between the organization and others are positive and productive.  The person in this role must have the ability to multitask, possess excellent communication skills, and a positive “can do” attitude.  

Candidates should have a genuine desire to meet the needs of others and demonstrate this by assisting with office tasks, calendar management, and travel arrangements.  Administrative Assistants must be comfortable with computers, G Suite, and excel at both verbal and written communication. The ability to work in a fast paced environment with a strong attention to detail is essential. 

The effective Operations Administrative Assistant will achieve the following goals in their role:

  • Ability to juggle multiple projects with superb accuracy. 

  • Handle office tasks, such as setting up for meetings  and ordering office supplies.

  • Provide scheduling support by booking appointments and preventing conflicts.

  • Reconcile expense reports.

  • Make travel arrangements, such as booking flights, cars, hotels and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Greet and assist visitors.

  • Maintain  polite and professional communication via phone and email.

  • Anticipate the needs of others in order to ensure seamless and positive workflows.

What you bring: 

Experience/Skills 

The ideal Operations Administrative Assistant will have a high school diploma and a minimum of three years prior administrative assistant experience. The ideal candidate will also have experience working in a church and/or faith-based nonprofit organization. 

Personal Characteristics

  • Keen attention to detail.

  • Ability to be proactive and a forward thinker. 

  • Self-regulating and possess both reliability and consistency.

  • Ability to flex work schedule when needed.

  • Can handle sensitive information with the highest degree of integrity and confidentiality.

  • Passionate about values-based organizations.

  • Self-starter - a person who is strongly self-motivated and shows initiative. 

  • Exhibits a spirit of flexibility and be very willing to accept and lead through change. 

  • A demonstrated high level of integrity, guided by a sound set of moral principles.

  • A chemistry that “fits” with the Vanderbloemen ethos and culture.  

  • A strong work ethic and high energy.

  • Positive attitude. 

  • A team player and team builder who focuses on the good of the entire organization and can inspire others to work together to achieve organizational excellence.



What it's like to live in Houston, Texas:

Houston is the 4th largest city in the United States and the largest city in the state of Texas. The city is the home of the Texas Medical Center, the world's largest concentration of healthcare, research institutions, and NASA's Johnson Space Center where the Mission Control Center is located. Rated as a global city, Houston's economy has a broad industrial base in energy, manufacturing, aeronautics, and transportation. It is also leading in health care sectors and building oilfield equipment; only New York City is home to more Fortune 500 headquarters. The city has a population with various ethnic and religious backgrounds and a large and growing international community. It is also home to many cultural institutions and exhibits, which attract more than 7 million visitors a year.

Interested in this position? Become a candidate here. 

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